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Scantron® Test Grading: Instructions

Scantron Phase Out-Ending April 2023

SCANTRON PHASE OUT (SPRING 2023)

Please be aware that our contract for the Scantron Test Grading Equipment will expire at the end of April 2023 and WILL NOT be renewed.  We wish to give you plenty of notice to work out alternative test grading options such as the use of Blackboard.

NOTE: We are unable to print out our grade results currently as the printer is out of order.  Please remember to bring your USB/thumb drive with your tests to have your results saved.

Reminders will be sent out throughout the coming months. Please begin preparing for this change in service now to help make the transition easier.

1. Completed Scantron® Test Grading packets can be dropped off at Circulation and Research Services Desk in the Drinko Library during our regular hours. Don't forget to fill out a Scantron Test Grading Request Form prior to coming to the library.

2. Once received, instructors should allow at least 48-hours for processing. Instructors will be emailed when their exams are available for pick-up. 

3. All Fall 2022 Scantron® Test Grading packets must be received by Friday December 9, 2022 at 5:00pm at the latest. No packets for Fall 2022 will be accepted after Friday December 9, 2022.

Scantron® Test Grading: Overview

Scantron® Test Grading is a free service offered to Marshall University instructors that uses Optical Mark Recognition (OMR) scanners to grade multiple-choice tests administered to students. You can view Sample Scantron® Test Grading Results here.

This service uses red Scantron® General Purpose Answer Sheets #88483 and transforms the results into usable data, quickly and easily. Individual Scantron® sheets can be purchased at the Marshall University Bookstore in the Memorial Student Center (MSC) for $0.25 per sheet.

Completed Scantron® Test Grading packets can be dropped off at the Circulation and Research Services Desk in the Drinko Library during our regular hours.

If you have any questions, email drinkoaccessservices@marshall.edu or call 304-696-2321 for more information.

Step 1 – Create Instructor Answer Key

Create an Instructor Answer Key using the specifications below. All fields are required for processing. Incomplete or inaccurate key(s) will result in delayed processing.

FIELD

INSTRUCTIONS

NAME

Instructor Last Name (Bubble Each Letter)

BIRTHDATE

Leave Field Blank

IDENTIFICATION NUMBER

MUID 901# (Nine Digits – Bubble Each Number)

SPECIAL CODES

Course CRN # (Four Digits – Bubble Each Number)

SEX

Leave Field Blank

GRADE

Leave Field Blank

After filling in the required fields, fill in the correct answer for each test question. If you have more than one version of a test, please be sure to create a separate key for each version. Course CRN(s) can be found here.

All Scantron® sheets must be filled out with a No. 2 Pencil. Ink will not be read or processed by our machines.

Step 2 – Check Student Answer Sheets

Check each Student Answer Sheet to make sure they meet the specifications below. All fields are required for processing. Incomplete or inaccurate sheets will result in delayed processing.

All Scantron® sheets must be filled out with a No. 2 Pencil. Ink will not be read or processed by our machines.

FIELD

INSTRUCTIONS

NAME

Student’s Last Name, First Name (Bubble Each Letter, Space Between Names)

BIRTHDATE

Leave Field Blank

IDENTIFICATION NUMBER

MUID 901# (Nine Digits – Bubble Each Number)

SPECIAL CODES

Course CRN # (Four Digits – Bubble Each Number)

SEX

Leave Field Blank

GRADE

Leave Field Blank

 

Step 3 – Drop Off Packets at the Drinko Library

Place your Scantron® sheets and Request Form in a re-usable, sealable envelope (eg. Interdepartmental Mail Envelopes).

If you have more than one version of a test, please be sure to create a separate key for each version and place each exam in a separate envelope. If you want your results as a PDF or Excel, please provide a USB flash drive.

All Scantron® Test Grading Requests must be dropped off in "ready to scan" condition. Failure to adhere to these instructions will result in your exam being placed at the back of the testing queue.

All Scantron® sheets must be stacked uniformly, with all sheets flipped and facing the same direction.

All Scantron® sheets should not be folded, bent, rolled up, ripped, stained with beverages, etc. Damaged sheets may jam the scanner or run the risk of being read incorrectly, resulting in an incorrect score.

Completed Scantron® Test Grading packets can be dropped off at the Circulation and Research Services Desk in the Drinko Library during our regular hoursIf you have any questions, email drinkoaccessservices@marshall.edu or call 304-696-2321 for more information.

Scantron Test Grading Request Form

Be Marshall Green!


Instructors are encouraged to reuse envelopes and flash-drives and remain cognizant of the environmental and financial impact of printing.

In a single year, Marshall University will grade over 2200 individual exams which could require nearly 65,000 sheets of paper if printed. By switching to digital results, instructors can help negate the environmental and financial impact of printing.

If you want immediate scores just automate! Use the assessment tool inside Blackboard to deliver assessments.  Remote proctoring services are available for high-stakes exams such as midterms and finals. Contact the Online Learning Instructional Designers at onlinelearning@marshall.edu or 304.696.7117 if you need assistance importing tests.

Sample Test Reports

Below you will find sample test reports of a 50-question multiple-choice exam of 21 students (Marshall University’s average class size).

Names and other identifying information have been randomly generated and do not represent actual Marshall University students or class test results.

Short Form (Print): Provides an overview of a grade result and comparative statistical information for the class. Typically 3-5 printed pages depending on class size.

Long Form (Print): Provides an overview of a student’s grade results, an individual result sheet for each student with detailed results for individual answers and comparative statistical information for the class. Typically 18-30 pages depending on class size.

Long Form (PDF): Provides an overview of a student’s grade results, an individual result sheet for each student with detailed results for individual answers and comparative statistical information for the class. Typically 18-30 pages in an Adobe Compatible PDF file.

Excel (Excel): Provides an Excel File (.xls) with individualized results for students in rows including grade, percent score and total score.

Contact Us

Completed Scantron® Test Grading packets can be dropped off at the Circulation and Research Services Desk in the Drinko Library during our regular hours.

If you have any questions, email us or call 304-696-2321 for more information.